1. Trustee Authority
1.1 The Board of Trustees, under RSA 187-A:16, has plenary authority to manage the operation and affairs of the University System and its component institutions. That authority includes the power to regulate the maintenance, retention, disposal, and disclosure of the records of the University System and its component institutions, consistent with the dictates of state and federal law. The state Right-to-Know Law, RSA 91-A, provides citizens with a right of reasonable access to any public record which is not specifically exempted. In general, exempted records are those which relate to individual employees or students, contain confidential commercial or financial information, or contain information the disclosure of which would constitute an invasion of privacy.
2. Delegation of Authority
2.1 The Chancellor, in consultation with the Administrative Board, shall establish policies concerning the effective maintenance, retention, disposal, and disclosure of the records of the University System and its component institutions. Those policies shall be designed to ensure compliance with all applicable state and federal laws.
3. Board Members' Access to Records of the Board of Trustees
3.1 Any member of the Board of Trustees shall be entitled access to any record of the full Board or any of its committees except as provided in section 3.2, below.
3.2 The Audit Committee of the Board of Trustees may withhold all or some specified part of its records not subject to public disclosure under state or federal law and which is with regard to matters defined in RSA 91-A:3-II if, in the opinion of all of the duly appointed members of the committee in attendance and representing at least two-thirds of the members of the entire Committee it is determined that divulgence of the information likely would affect adversely the reputation of any person other than a member of the Board or render the proposed action ineffective. The motion must pass by the unanimous vote of all of the duly appointed members present. The Chairman of the Board of Trustees must confirm the Committee's decision.
3.3 Any committee record affected by a vote held pursuant to section 3.2 above, may be made available to all members of the Board by an affirmative vote of a majority of those trustees attending a meeting of the full Board of Trustees at which a quorum is present.