Section 1. Regular Meetings
Regular meetings of the Board of Trustees shall be held not less than four times per year, at such times and places as the Chairperson shall designate. Additional meetings of the Board may be scheduled if the business of the Board makes it advisable. The regular June meeting shall be known as the Annual Meeting. The members shall be notified by mail and provided with complete agenda materials not less than eight days previous to each meeting.
Section 2. Special Meetings
Special meetings may be called by the Secretary whenever directed to do so by the Chairperson of the Board or any seven members of the Board (who may designate the agenda for such meeting) by giving not less than three days' notice thereof to each member; provided, however, that in case of emergency a special meeting may be called by the Chairperson of the Board in such a manner and upon such notice as he/she shall deem reasonable and shall so certify in writing. The object and general character of the business to be transacted shall be stated in the notice, and the chairperson shall assure expeditious and timely delivery of notification of a special meeting.
Section 3. Meeting Place
Meetings of the Board shall be held at the University of New Hampshire, or at such other place as may be directed by the Chairperson. At least one meeting each year shall be held at Plymouth State University and Keene State College.
Section 4. Quorum
Fourteen members of the Board eligible to vote shall constitute a quorum for the transaction of business at a meeting of the full Board, but not less than fourteen affirmative votes shall be required to elect a Chancellor of the University System, or a President of the University or of a College. A simple majority of the committee members eligible to vote (including the Governor) shall constitute a quorum for the transaction of committee business.
Section 5. Order of Business
The order of business at each meeting of the Board shall be determined by the Chairperson.
Section 6. Procedures
The business of the Board shall be conducted in accordance with Robert's Rules of Order, except as modified by rules and regulations of the Board and by State Law.
Section 7. Faculty/Student Representatives
Elected or appointed representatives of the faculty and students on campuses of the University System are responsible for attending all meetings of the full Board of Trustees, for providing information and opinion as the Board may request or desire, and for informing their campus constituencies of actions taken by the Board.
Committees of the Board also recognize additional elected or appointed representatives of the faculty, staff, and students. Such representatives shall receive notices and agenda materials for all meetings of the full Board.
[Guidelines for the election/appointment of representatives appear in Appendices 1 and 7.]